Wedding Planning Checklist

Wedding Planning Checklist

Planning a wedding can be quite overwhelming but you can enjoy the process more when you are organised. Its easy to feel like you have forgotten something and can find stressful moments where you are not sure what is next on that to-do list. We have put together a timeline of things that should be done to help you make your day perfect without the unnecessary stress in the build up.

9 – 12 months before


  • Set a budget and decide how you want to spend that budget
  • Set a date and reserve a venue (you definitely want to do this as early as possible)
  • Make an excel spreadsheet to keep a record of everything
  • Start planning your guest list so you have an idea of costs
  • If you are using a registrar, reserve them
  • Start a folder to keep your receipts in
  • Book a photographer
  • Book your band or DJ
  • Book your florist (you don’t need to know exactly which flowers you’ll be having yet)
  • Decide on your wedding party and invite your bridesmaids and ushers

6-9 months before


  • Choose a caterer. Some venues provide their own, or you might have to hire one
  • Send your save-the-date cards
  • Decide on your wedding theme if you want one
  • Take the bridesmaids shopping and pick their outfits
  • Create a gift list
  • Start to plan out the honeymoon
  • Choose and order your wedding dress
  • Create a wedding website – great for RSVP’s!
  • Arrange transportation for the big day
  • Choose your wedding stationery
  • Book your wedding cake (Check out our cakes too!)

4-6 months before


  • Give your notice to marry at your local council
  • Finalise the guest list
  • Reserve anything you are renting for the big day
  • Choose hotels for guests and reserve some rooms
  • Pick your readings for the big day and ask your chosen readers
  • Meet with the registrar or vicar

2-4 months before


  • Send out your wedding invitations
  • Choose your wedding rings and order them
  • Finalise the wedding cake design
  • Choose a hair and make-up artist for the day and set up trial appointments
  • Buy the favours and gifts
  • Reserve the groom and ushers suits
  • Start working on the seating plan for the reception

6-8 weeks before


  • Finalise the menu
  • Choose your flower arrangements
  • Meet with the caterers and the venue to finalise arrangements
  • Begin making DIY crafts with the bridesmaids
  • Order some beautiful hangers – these will make your pre-ceremony photos look lovely
  • Arrange guest transportation, if you are providing any

2-6 weeks before


  • Write and practice your vows
  • Print the table place names and programs
  • Finalise the wedding-weekend timeline and seating plan
  • Have your final dress fitting
  • Confirm all the details with the venue and caterers

1 week before


  • Confirm arrival times with the venue and wedding party
  • Create a list of things the wedding party can help with – delegate as much as you can
  • Expect many small things to come up the week before the big day so give yourself plenty of time to deal with those
  • Make sure you have any payments needed for venues and third parties to pay them on the day


When I got married, I used several spreadsheets to keep tabs on all of the different things going on throughout the planning. I also organised a few bridesmaid meetings (ahem, get-togethers) where we could share ideas and delegate tasks out to each other. It really helps to keep the wedding party involved as they can take many of the stresses out of your hands and chances are, some of them have been married before and will have lots of handy tips!

Most important of all is that you enjoy it – the excitement of planning the wedding is as memorable as the day itself!